Executive Officer Positions

Executive officer positions are currently closed for the 2017-2018 (two year) term.

It takes a special person to volunteer to be an executive officer for the Steeplechasers.

Maybe you would consider becoming an officer for the club. Click on the links below to see what each executive officer position does.

If you would like to be considered for an executive officer position, please contact the chair of the nominating committee, Mark Lawrence, at markruns50@comcast.net.

 

President – Job Description

The following duties are performed by the President.

  • Lead quarterly board meetings
  • Provide “President’s Welcome” at semi-annual general membership meetings
  • Provide “President’s Message” for quarterly newsletter
  • Provide “Annual Report” based on finanancial information from treasurer, and current club activities
  • Choose President’s award to be given at the January annual banquet/membership meeting
  • Participate in budget process, and review financial reports
  • Review status of all major programs and committees, and see that volunteer vacancies are filled in support of such programs and committees
  • Function as club representative/spokesperson to the community
  • Actively attend/support/volunteer at as many club activities as possible, including social events, major races, training events, meetings
  • Support smooth leadership transitions
  • Handle internal and external issues as they arise with support from the other officers and board members

Vice President – Job Description

The following duties are performed by the Vice President.

  • Fill in if the president needs to be absent from meetings or other significant club events
  • Actively attend/support/volunteer at as many club activities as possible, including social events, major races, training events, meetings
  • Lead at least one significant club committee or initiative
  • Participate in budget process, and review financial reports
  • Support the President in the day-to-day functions, policies and issues of the club

Treasurer – Job Description

The following duties are performed by the Treasurer.

  • Receive and deposit income (membership fees, sponsorships, donations, race management fees)
  • Pay club bills via check or debit card, including reimbursement of volunteers for club/race expenses
  • Record all financial transactions in accounting system software, and ensure that data is adequately backed up
  • Reconcile bank statements with accounting system monthly and report to at least one other officer
  • Develop and deliver financial reports at quarterly board meetings
  • Oversee the budget planning process and report against the budget quarterly/annually
  • Securely maintain financial records (invoices, receipts, bank statements, financial reports)
  • File appropriate tax forms (990) with the IRS each year
  • File appropriate tax and other forms with the State of Maryland
  • Create form 1099 for independent contractors
  • Manage the financial aspects of the FSRC race services business, including customer agreements/contracts, invoices, payments
  • Support the President in the day-to-day functions, policies and issues of the club
  • Maintain club equipment inventory
  • Maintain relationship with RRCA, including renewal of dues/insurance and registration of club races

Secretary – Job Description

The following duties are performed by the Secretary.

  • Announce the quarterly board meetings and twice-yearly annual membership meetings
  • Distribute meeting agendas
  • Take minutes at meetings and distribute for review/revision
  • See that agendas and minutes are retained using a secure document retention process (such as Google Drive)
  • Support the President in the day-to-day functions, policies and issues of the club