Executive Officer Positions

It takes a special person to volunteer to be an executive officer for the Steeplechasers. Executive Officers are not just passionate about running. They are passionate about the Steeplechasers – supporting the membership, promoting the club, and serving not just the local running community, but the community-at-large through the club’s charitable activities.

Executive Officers serve two-year terms. Nominations are currently being taken for the 2019-2020 term. If you would like to be considered for one of the positions below, please contact president@steeplechasers.org.

President

Vice-President

Treasurer

Secretary

 


President

The following duties are performed by the President:

  • Lead quarterly board meetings
  • Provide “President’s Welcome” at semi-annual general membership meetings
  • Provide “President’s Message” for quarterly newsletter
  • Provide “Annual Report” based on finanancial information from treasurer, and current club activities
  • Choose President’s award to be given at the January annual banquet/membership meeting
  • Participate in budget process, and review financial reports
  • Review status of all major programs and committees, and see that volunteer vacancies are filled in support of such programs and committees
  • Function as club representative/spokesperson to the community
  • Actively attend/support/volunteer at as many club activities as possible, including social events, major races, training events, meetings
  • Support smooth leadership transitions
  • Handle internal and external issues as they arise with support from the other officers and board members

Vice President

The following duties are performed by the Vice President:

  • Fill in if the president needs to be absent from meetings or other significant club events
  • Actively attend/support/volunteer at as many club activities as possible, including social events, major races, training events, meetings
  • Lead at least one significant club committee or initiative
  • Participate in budget process, and review financial reports
  • Support the President in the day-to-day functions, policies and issues of the club

Treasurer

The following duties are performed by the Treasurer:

  • Receive and deposit income (membership fees, sponsorships, donations, race management fees)
  • Pay club bills via check or debit card, including reimbursement of volunteers for club/race expenses
  • Record all financial transactions in accounting system software, and ensure that data is adequately backed up
  • Reconcile bank statements with accounting system monthly and report to at least one other officer
  • Develop and deliver financial reports at quarterly board meetings
  • Oversee the budget planning process and report against the budget quarterly/annually
  • Securely maintain financial records (invoices, receipts, bank statements, financial reports)
  • File appropriate tax forms (990) with the IRS each year
  • File appropriate tax and other forms with the State of Maryland
  • Create form 1099 for independent contractors
  • Manage the financial aspects of the FSRC race services business, including customer agreements/contracts, invoices, payments
  • Support the President in the day-to-day functions, policies and issues of the club
  • Maintain club equipment inventory
  • Maintain relationship with RRCA, including renewal of dues/insurance and registration of club races

Secretary

The following duties are performed by the Secretary:

  • Announce the quarterly board meetings and twice-yearly annual membership meetings
  • Distribute meeting agendas
  • Take minutes at meetings and distribute for review/revision
  • See that agendas and minutes are retained using a secure document retention process (such as Google Drive)
  • Support the President in the day-to-day functions, policies and issues of the club